These guidelines, often referred to as "ground rules" or "community norms . Value the learning from different inputs, and listen to get smarter. Be prepared to contribute to achieving the meeting goals. 38. Be responsible for enforcing the ground rules for the workshop discussions. 57. 3. Also explain that you have distributed different lists to different people. Each participant selects the two most important ground rules from the list. Preserve your sense of humor. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. http://www.hawaiienergypolicy.hawaii.edu/. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. There are different types of ground rules. Be direct and honest. Refer to these notes during and after the workshop. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. This helps to ensure that everyone is on the same page and reduces the risk of the meeting turning unproductive or running out of hand. Here are some of our favourites: Its often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. Ground rules don't have to be complicated and should be limited to about five or six to make them easy to remember. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. The 3x3 Rule says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Go with the flow. Post the ground rules in a central location so that everyone can see them. Remember and use basic rules of brainstorming. Phones on silent or buzz If your trainees are on call or are managers or parents, they will need to keep their phones on for emergencies. Avoid side conversations. Be present, and don't attend to non-meeting business. They describe specific actions that team members should take to act effectively. Make sure your comments are relevant to the purpose of the workshop. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. 1. This ground rule helps to draw out participants to embrace discomfort. At what time should you introduce and discuss ground rules? Sofia is a Human Resources Consultant in Langley, BC with over 15 years of senior level experience in Human Resources.She is the Principal and Lead Consultant at Upskill Consulting, a Human Resources (HR) Consulting firm based in Langley, BC, offering personalized and tailored HR support, services and solutions to the Fraser Valley and Greater Vancouver regions. Ask questions for clarification. A list of meeting ground rules for meeting and workshops. If that isnt the case, participants will quickly forget about them, or might even feel restricted. Dont lose your sense of humor. After this agreement, the group can stop arguing and move on. If a participant is disruptive beyond acceptable limits, it may be necessary to call a break in the meeting and talk privately with the offender. Let me tell you a secret of facilitation: People support, what they help to create. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. Review the workshop ground rules as a large group. Abandon personal obsessions. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. Be curious to learn about alternative perspectives. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. Interested in learning more about our train the trainer courses? cUI Be patient when listening to others speak and do not interrupt them. Clearly identify your comments as facts or opinions. Limit the number of ground rules to 12. Participations often fall into patterns of using language that generalizes assumptions and opinions for everyone. Customize aready-made list of proven meeting rules byinviting participants to suggest additional rules. During discussions, value other participants contributions. Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. 0000001780 00000 n
In those moments, it's better for participants to share knowledge with each other, instead of being critical and blaming others for their lack of knowledge. 35. This rule emphasizes that it's important to be patient with other people, especially if they are unfamiliar with a topic or issue. Blame or judgment will get you further from a solution, not closer. Tool: Ground Rules. 3 0 obj
"Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. Introduce yourself to the others. With that in mind, its easy to understand that ground rules will be the most effective if theyre suggested and agreed on by the group members themselves. Encourage diversity in ideas, perspectives, and preferences. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. Use case: Maintain focus and stay on time. Show up on time and come prepared Be prompt in arriving to the meeting and in returning from breaks. (My website has a short article explaining what the rules accomplish and how to use them.). Record issues discussed, decisions made, and tasks assigned. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. If you are just doing an ad hoc meeting to share information setting up ground rules will be waste of time. <>>>
41. 0000005926 00000 n
This is a hot topic and I expect that everyone is eager to discuss it and that we also have a diverse set of opinions in the group. Use I statements to take ownership of your ideas and perceptions. Can you help me understand the connection, or, if its not related, can we figure out if and when we should address your topic? Saying this enables you to quickly test your inference that Bobs comment isnt related. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. endobj
Check out our popular training programs and read our client testimonials on the proven results of our training at. 64. Establish ground rules: Share personal experiences rather than make general statements about groups of people (stereotyping). The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Ground rules detail the code of conduct for a meeting, explaining the behavior that's expected of all meeting participants. 39. Nothing comes from doing nothing! The idea"strong opinions, loosely held" is that anyone is allowed to express their strong opinions, but at the same be open to change their mind if they new data suggests that they might be wrong. 0000008589 00000 n
Agree to disagree highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. Guide for Setting Ground Rules. 33. There are always a mix of extrovert and introverted people in a meeting. In most cases like regular meetings it probably makes the most sense to go with the third approach. Ground rules can be changed at any time as long as you abide by the ground During discussions, challenge questionable assumptions and beliefs. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). Ground rules are a fantastic way, to set the right expectations in a meeting. Decide how you will wrap up the workshop. Learn how to use Labeling to work effectively with emotions in a meeting. Keep an open mind toward other peoples suggestions. Once stated, anyone in the meeting can say "ELMO!" But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. Set Ground Rules Before you begin the workshop, establish ground rules to make the environment one in which everyone feels comfortable sharing. 6. 8. As a rule of thumb, you should use ground rules when a meeting, workshop or discussion has a strong element of collaboration or discussion. When suggesting new ideas, anticipate resistance among the others. If you want your team to be effective, you need meeting ground rules and you need agreement about how to use them. Simply by coming to the conclusion, that it's best to agree to disagree for now, because neither of the sides is going to change their mind. Blue sky thinking is brainstorming without limits. Group Dynamics Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. 49. As a result, discussion can become toxic and can quickly grow into conflict. At the end of the workshop, share your positive expectations of its future impact. At the end of the workshop, identify key takeaways and action items. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. 8 ground rules examples. Sorted by their most common use case. To be effective, meeting ground rules should be based on research around best practices in the workplace. Brief the participants. The term originally comes from baseball. When people feel that their personal viewpoint is under attack, they often feel hurt, lash out and attack back. Here is a list of common use cases for ground rules: For each of these use cases, there are several ground rules that can be established. Meeting Leader Tips Lets hear them! 0000068101 00000 n
Align them with yours. "Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. Present the final choices. Undiscussable issues are those issues that are on everyones mind, but no one is able to bring them forwards. Once stated, anyone in the meeting can say ELMO! at any time to indicate that it is time to move on to the next topic. 0000001553 00000 n
Instead of merely reading and understanding the ground rules, this activity requires the participants to compare and evaluate these rules both individually and in teams. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. Ask the teams to take turns to identify its top two ground rules. Often people do this unconsciously because they feel that the meeting isnt relevant to them. Therefore I would like to establish a set of ground rules, that helps us to have a more productive and focused discussion as a group. lAd600o```_ @+NPcav30i& 0 S!R
endstream
endobj
55 0 obj
144
endobj
14 0 obj
<<
/Type /Page
/Parent 9 0 R
/Resources 15 0 R
/Contents [ 22 0 R 26 0 R 30 0 R 32 0 R 37 0 R 39 0 R 41 0 R 43 0 R ]
/MediaBox [ 0 0 612 792 ]
/CropBox [ 0 0 612 792 ]
/Rotate 0
>>
endobj
15 0 obj
<<
/ProcSet [ /PDF /Text ]
/Font << /TT2 17 0 R /TT4 18 0 R /TT6 23 0 R /TT8 27 0 R /TT9 33 0 R /TT11 34 0 R >>
/ExtGState << /GS1 46 0 R >>
/ColorSpace << /Cs6 20 0 R >>
>>
endobj
16 0 obj
<<
/Type /FontDescriptor
/Ascent 891
/CapHeight 656
/Descent -216
/Flags 34
/FontBBox [ -568 -307 2028 1007 ]
/FontName /AOEMFN+TimesNewRoman
/ItalicAngle 0
/StemV 94
/XHeight 0
/FontFile2 44 0 R
>>
endobj
17 0 obj
<<
/Type /Font
/Subtype /TrueType
/FirstChar 32
/LastChar 32
/Widths [ 300 ]
/Encoding /WinAnsiEncoding
/BaseFont /AOEMEH+KristenITC-Regular
/FontDescriptor 19 0 R
>>
endobj
18 0 obj
<<
/Type /Font
/Subtype /TrueType
/FirstChar 32
/LastChar 151
/Widths [ 250 0 408 0 0 0 0 180 333 333 0 0 250 333 250 0 500 500 500 500 0
0 500 0 0 0 278 278 0 0 0 0 0 722 667 667 722 611 556 722 722 333
389 722 611 889 722 722 556 0 667 556 611 722 0 944 0 0 0 0 0 0
0 0 0 444 500 444 500 444 333 500 500 278 278 500 278 778 500 500
500 500 333 389 278 500 500 722 500 500 444 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 333 444 444 0 0 1000 ]
/Encoding /WinAnsiEncoding
/BaseFont /AOEMFN+TimesNewRoman
/FontDescriptor 16 0 R
>>
endobj
19 0 obj
<<
/Type /FontDescriptor
/Ascent 1027
/CapHeight 0
/Descent -332
/Flags 32
/FontBBox [ -191 -332 1249 1028 ]
/FontName /AOEMEH+KristenITC-Regular
/ItalicAngle 0
/StemV 0
/FontFile2 45 0 R
>>
endobj
20 0 obj
[
/ICCBased 47 0 R
]
endobj
21 0 obj
564
endobj
22 0 obj
<< /Filter /FlateDecode /Length 21 0 R >>
stream
3. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. 19. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. Share time so that all can participate. 53. (These are in no particular order. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. How to leverage collective intelligence ? 0000061938 00000 n
When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. 23. 55. 63. 26. (These are in no particular order. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. Check out our popular training programs and read our client testimonials on the proven results of our training athttps://upskillconsulting.ca/testimonials/. Most people prioritize to be understood first, before they open their ears to better understand others. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. Once stated, anyone in the meeting can say "ELMO!" Earn badges to share on LinkedIn and your resume. Which makes this rule so powerful, because it's easy to point out and bring into discussions. After this agreement, the group can stop arguing and move on. 13. Each group should come up with their own set of ground rules. %PDF-1.5
mtC+ Provide specific information and ideas. Be brief when sharing relevant information and ideas. Seek first to understand, then to be understood. 2. Team ground rules should be created and agreed to by everyone in the team together, because groups more easily accept and abide by rules they've set themselves. 15. Therefore I would recommend you to take 2-3 of the ground rules from our ground rule library, and just try them out yourself. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. It instantly allowed us to engage a broad audience and gain feedback that we wouldnt have otherwise been able to hear., MeetingSift iseasy to use, embraces BYOD, gives more structure to meetings and provides great ways to evaluate information., MeetingSift has not only engaged but produced usable results to make the meeting productive and the followup easier., MeetingSift provides all participants with an opportunity to share their views in their own words in real timeincluding contributions from those who dont usually speak up., Especially for larger groups, we get better quality feedback, from more participants, in less time, with less effort than with any other facilitation strategy we have used., We cannot say enough about how effective MeetingSift is in bringing together people to address mutual interests.. "Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. Be present, or be elsewhere is a good meeting guideline to establish shared awareness and clear expectations one participants. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. Ground rules are guidelines that participants in a meeting agree to follow in order to make the meeting more productive and enjoyable. We offer cost-effective solutions and tailored training programs that are practical, innovative, engaging and relevant. Do not leave the workshop early. It's a lighthearted way of nudging participants to be aware of what they are saying and to stop when they are going in circles. Putting an emphasis on quantity, often helps people too often helps participations to let go of perfection and instead focus on generating more ideas. at any time to indicate that it is time to move on to the next topic. We can help. Listen respectfully to the others without interrupting them. Come to the meeting with a positive attitude. 18. 0000001574 00000 n
Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. 44. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. 1. Respect the groups time and keep comments brief and to the point. 0000009022 00000 n
?q#
")Yyh|&o`N#tlb:e&BtQ#E(]H7|np&(
~,7DXiX);/X>3jutRwl- 4vms\;X ? O4@Vh1e?s!18OHbc#Ixj&B
Elb*CA/sG%@{ i /uN\BUPS Principles: Ground Rules for the Workshop "Planned participation promotes productivity." Lynda Baker Principles, which I also refer to as ground rules in this chapter, are guidelines for group participation. Determine ground rules for the workshop. 2. Make sure that your comments are relevant to the goal of the workshop. Behavioral ground rules are more useful. Unlimited meetings with up to 25participants in each. Nothing comes from doing nothing! As a result, abstract rules create problems if group members have different ideas about how to act respectfully. Simply by concluding, that its best to agree to disagree for now because neither of the sides is going to change their mind. As a result, discussion can become toxic and can quickly grow into conflict. The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). Research shows that calling out a team member can create unintended consequences if the person calling them out is wrong: The other person will keep raising the issue or will shut down for the rest of the meeting. Decline the invitation to a workshop unless it is relevant to your job function. What are some of your ground rules? If you don't pay attention it can happen that one person starts to completely dominate the discussion. Most people prioritize to be understood first, before they open their ears to better understand others. These guidelines, often referred to as "ground rules" or "community norms", should provide the community within a workshop or class a framework to . Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. "Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. Ideally, ground rules are created and agreed to by the people participating in the meeting, because groups more easily accept and abide by rules they've set themselves. Arrive on time for the workshop. 0000049313 00000 n
It is also advisable to ask all participants to turn off their cell phones for the duration of the workshop. The more tangible ideas are, the easier it is to discuss them. If you state a problem or disagree with a proposal, try to offer a solution. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. 20. When a topic has been discussed fully, do not bring it back up. 56. During discussions, dont make abstract statements. Once stated, anyone in the meeting can say "ELMO!" The Chatham House Rule is an alternative to the Vegas rule. Be engaged all the time. 36. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. All Rights Reserved. Another adage my wise advisors tell . There are easy to use and don't take long to establish. Participate 100% by sharing ideas, asking questions, and contributing to discussions. 0000008568 00000 n
This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. Have you facilitated a session where participants and discussions seemed to go off on a tangent and get out of control? 60. HdSM0+h>vJ=U-R,ZLml+$3y~}]+P@PK?Z pK8D@rK/. Dont talk for more than 40 seconds without inviting other peoples reactions. TR]k~ioO. This allows people to talk and share more willingly. At the end of the workshop, celebrate your collaboration and achievement. The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). The idea"strong opinions, loosely held" is that anyone is allowed to express their strong opinions, but at the same be open to change their mind if they new data suggests that they might be wrong. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. 47. 0000004294 00000 n
"Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. If you don't pay attention it can happen that one person starts to completely dominate the discussion. Park Distractions %
Expect to be surprised. Single slip-ups can usually be given a pass. Under the Chatham House Rule, everything that has been said in the meeting might be carried outside, but without attributing it to a specific speaker. Understand other peoples perspectives. Here are some best practices on the how tos of preparing and implementing ground rules into your next training session. When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. For some group members, acting respectfully means not raising any concerns about individual members in the group; for other members it may mean the opposite. There are always a mix of extrovert and introverted people in a meeting. 43. 0000009043 00000 n
Copyright - MeetingSift. You can respect another persons point of view without agreeing with them. 70. Stay mentally and physically present. The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. Announce a 3-minute time limit. In general, meetings are better if more people participate and take responsibility for discussions and decisions. The Best Conflict Resolution Books in 2023. Communications Stay open to new ways of doing things, and listen for the future to emerge. W#bp7r7ltR$jQD5y4AW[,>)a-)5o8ZoTH=_vk UyX*-0~rlz.IC"p ,d~OvW*P{Z?+yi~TeCQ4QREOKgW+$\/LP8vmP4 Examples of behavioral ground rules include make statements and ask genuine questions and explain your reasoning and intent.. "Explore interests, not . Focus on the common goal of all participants. [.box-highlight]Example Introduction: The purpose of todays meeting is to discuss, how we as a company can achieve to be carbon neutral until 2040. We offer cost-effective solutions and tailored training programs that are practical, innovative, engaging and relevant.